10 Highly Underestimated Best Practices of Data Security and Why You Should Start Using It
Many companies still underestimate core Data Security practices. The latest Netwrix IT Risks Report shows that organizations continue to struggle with cyber threats because they skip simple steps that protect sensitive information. Below are ten overlooked best practices that can strengthen your Data Security posture.
1. Classify Data by Sensitivity
Experts recommend updating data classifications twice a year. This helps ensure that only approved users have access.
Reality check: 62% of companies reclassify data only once a year or even less.
Pro tip: Use automated tools that scan, classify, and label files to simplify Data Security efforts.
2. Review and Update Data Access Rights
To reduce unauthorized access, follow the principle of least privilege and review access rights regularly—especially after role changes or terminations.
Reality check: 51% of organizations fail to do this annually.
Pro tip: Governance tools can help you monitor and adjust access rights often and accurately.
3. Audit Publicly Accessible Data
Security teams should review public folders and shared files every three months to ensure they do not expose sensitive information.
Reality check: 76% of companies rarely perform these checks.
Pro tip: Automate discovery and classification to shrink your Data Security attack surface.
4. Remove Stale or Unused Data
Data that no longer serves a business purpose should be archived or deleted.
Reality check: Only 18% of companies remove irrelevant data quarterly.
Pro tip: Use automated workflows to identify stale files and work with owners to decide what stays and what goes.
5. Maintain a Current Asset Inventory
A strong Data Security strategy requires visibility into applications, devices, and storage systems.
Reality check: Only 25% of companies update inventories on the recommended schedule.
Pro tip: Use an asset management tool to streamline tracking and reduce manual work.
6. Patch Software and Systems Quickly
Patching reduces vulnerabilities, yet many organizations still postpone updates.
Reality check: 33% of companies don’t patch even once every 90 days.
Pro tip: Test patches in a safe environment before deployment so you can update systems without disruption.
7. Run Vulnerability Assessments
Monthly vulnerability scans help expose risks before attackers do.
Reality check: 82% of organizations conduct assessments only twice a year—or not at all.
Pro tip: Look for solutions that provide continuous risk scoring with smarter alerts to reduce false positives.
8. Build and Maintain an Incident Response Plan
A strong response plan includes documentation, approvals, training, and regular simulations.
Reality check: 83% of companies fail to complete these steps.
Pro tip: Run surprise drills to understand how well your plan protects your Data Security environment.
9. Rotate Admin Passwords Often
Admin credentials give attackers full control if stolen. Change them at least once per quarter.
Reality check: Only 38% of businesses rotate these passwords every 90 days.
Pro tip: Avoid shared admin accounts. Every privileged user should have unique credentials.
10. Enforce Strong User Password Policies
Employees must update passwords frequently and follow best practices.
Reality check: 42% of companies update user passwords less often than advised.
Pro tip: Require strong password rules and consider MFA or single sign-on to improve Data Security without creating friction.
Strengthen Your Data Security Before It’s Too Late
Following these ten best practices dramatically reduces your exposure to cyberattacks and compliance issues. At Computer Solutions East, our experts help businesses improve Data Security by identifying, classifying, and protecting sensitive information through modern tools and proven processes.
If you want safer systems and stronger protection, we can guide you every step of the way.
