7 Data Privacy tips that every enterprise must follow

Data privacy has become almost ubiquitous these days. For several apps, two-factor authentication has become the standard, not an outlier; even Apple today introduced a new feature for iOS that will enable apps to get approval from a user before monitoring their data through apps and websites. Nearly every browser has a built-in password manager. 

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Although people learn how they exchange data – and technology has made it simpler – these activities are not widespread. This is part of Data Privacy Day’s aim to make people aware of the value of data privacy and how people can better protect their personal information. 

Since 2008, Data Privacy Day has become an annual call for people to learn and know how their data are exchanged online. To that end, here are the seven general information security tips that any user can take if they are not to ensure that their data is kept secure. 

Our critical tips for enterprises include: 

1. Implementing an effective information governance strategy

For organizations to keep track of internal and outward data flows, a systematic approach to data management is essential. The recording of data processing and decisions taken by the company is also a basic necessity of most regulatory regimes. 

2. Understanding supply chain risks

Maintaining regulation of third-party service providers and data processors is crucial. Even if the information has subsequently been exchanged with other parties, data privacy laws also keep the original collecting party liable for safeguarding personal data. 

3. Understand your legal obligations

In a constantly changing legal environment, changes in law and policy must be held ahead. The new legislation is being introduced in Egypt, South Africa, Dubai, and elsewhere over the past 12 months, and negotiations with countries, including Pakistan and China, on new legislation. Data processing also crosses governments’ physical boundaries – especially with the growth of cloud-based computing – and organizations must understand the rules and how to comply with them. 

4.  Communicate with your consumers

For those organizations leveraging managed data security services, it is important to ensure that they have the right response processes in place to allow them to deal efficiently and effectively with consumer requests for their data. Consumers are becoming increasingly aware of their rights to data privacy. They are actively engaged in contacting organizations to find out more about the form of data kept about them by businesses. Knowing how to deal sensitively with such communications and following relevant data privacy laws can allow a company to promote customer confidence. 

5. Establish a culture of data protection

The development of a clear privacy culture within the workforce is another critical component of ensuring successful data security within an organization. It takes a combination of senior-level buy-in and a dedication to continuous learning to create an enterprise-wide understanding of good information security practices. 

6. Consider IT security and controls.

Data protection services can ensure compliance standards implemented in organizations by enabling frameworks on data security such as a NIST Privacy Policy or ISO/IEC 27701 International Data Management Standard. The standards include key controls and a tool to track compliance with privacy within an enterprise. 

7. Adopt effective data breach response measures

Loss or unauthorized access to personal data may have important financial and reputational implications. Businesses are much more vulnerable to data breaches, with many communications and interactions moving online, particularly during the COVID-19 pandemic. Organizations should opt for managed data protection coupled with the mechanism to deal with data breaches alongside a comprehensive security system. Some countries require that data breaches are disclosed to data protection authorities and, in some cases, the persons affected.

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As data security and data protection continue to expand globally, now is the time for organizations to place greater focus on data processing. The risk management of data processing is a major undertaking for any enterprise. It will only increase in complexity with regulators’ growing attention, increasing market demand to enhance data management, and increased data for companies’ people. 

It requires time and persistence for an organizational change toward a culture of respect for privacy rights. The journey towards top-notch privacy begins with data security solutions that integrate cohesively with good data protection practices. However, an effective privacy policy will reduce the risk of fines and other penalties under current data protection laws. Moreover, it enables cross-border data sharing to be more efficient and compliant, provides a foundation for compliance with future legislation, and enables an organization to develop confidence in handling customer and employee data. 

 

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